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VERIFICATION OF RENTAL HISTORY

TO: ____________________________________________________________________________

We are requesting verification of rental history for the individual named below, who states they are a present or former tenant.

Please complete the information

 

I HEREBY AUTHORIZE YOU TO RELEASE INFORMATION

 

 

 

and fax to ________________________.

 

REGARDING MY TENANCY TO THE INQUIRING LANDLORD.

Thank you for your cooperation.

 

 

 

Cordially,

 

_________________________

______________

 

 

TENANT SIGNATURE

DATE

 

 

 

 

 

 

 

 

 

 

 

 

Rental history of __________________________________________________________________

Date moved in _____________ Moved out ____________ Monthly rent $_____________

Was rent paid on time? _______ Number of times late? __________

What was included in rent? ________________________________________

Number of persons in family? ______ Did they follow the rules? ______

Complaints by others (explain)? _______________________________________________________

Care of rental unit: _________________________________________________________________

Any damage? __________________________________________ Any pets? _________________

Overall rating as a tenant (good, fair, poor, explain) ________________________________________

________________________________________________________________________________

Would you rent to them again? _______________________________________________________

Did they give notice to move? _______ If former tenant, did you return full security deposit? _______

If not, why? ______________________________________________________________________

Person providing information: ________________________________________________________

Title: ______________________________________ Phone: _______________________________

Document Information

Fact Name Description
Purpose The Verification of Rental History form is used to confirm the rental history of a current or former tenant.
Authorization The tenant must authorize the release of their rental information to the prospective landlord.
Information Required The form requires details such as the tenant's move-in and move-out dates, monthly rent, and payment history.
Payment History The form asks whether the rent was paid on time and how many times the tenant was late.
Included Amenities Landlords must specify what was included in the rent, such as utilities or maintenance services.
Tenant Behavior The form inquires about the tenant's adherence to rules and any complaints from neighbors.
Unit Care Landlords provide information on the care of the rental unit and any damages that occurred during the tenancy.
Pet Policy The form includes a section to note whether the tenant had any pets during their tenancy.
Security Deposit It asks if the full security deposit was returned and, if not, the reasons for withholding it.
Overall Rating The landlord rates the tenant's overall behavior and reliability, which can influence future rental decisions.

Verification Rental - Usage Guidelines

After gathering the necessary information, you will fill out the Verification Rental form. This form is essential for confirming a tenant's rental history and will be sent to the landlord or property manager. Ensure all sections are completed accurately to facilitate a smooth verification process.

  1. Begin by entering the name of the landlord or property manager in the space provided after "TO:".
  2. Fill in the tenant's name in the section labeled "Rental history of".
  3. Indicate the date the tenant moved in and the date they moved out in the respective fields.
  4. Enter the monthly rent amount in the designated space.
  5. Mark whether the rent was paid on time. If there were late payments, specify the number of times late.
  6. Detail what was included in the rent, such as utilities or amenities.
  7. State the number of persons in the tenant's family.
  8. Indicate if the tenant followed the rules during their tenancy.
  9. If there were complaints by others, provide an explanation in the space provided.
  10. Assess the care of the rental unit and describe any damage that occurred.
  11. Note if the tenant had any pets during their stay.
  12. Provide an overall rating of the tenant (good, fair, poor) and explain your reasoning.
  13. State whether you would rent to this tenant again.
  14. Indicate if the tenant gave notice to move.
  15. If the tenant is a former tenant, confirm whether the full security deposit was returned. If not, explain why.
  16. Finally, fill in your name, title, and phone number in the section for the person providing the information.

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Dos and Don'ts

When filling out the Verification Rental form, it's essential to be thorough and accurate. Here’s a list of things you should and shouldn’t do to ensure a smooth process.

  • Do provide complete and accurate information about the tenant's rental history.
  • Do include specific dates for when the tenant moved in and out.
  • Do indicate whether the rent was paid on time and note any late payments.
  • Do mention any complaints or issues that arose during the tenancy.
  • Don't leave any sections blank; incomplete forms can delay the process.
  • Don't provide vague answers; specifics help the inquiring landlord make informed decisions.
  • Don't forget to sign and date the form; your authorization is crucial.
  • Don't include personal opinions or unrelated information; stick to the facts about the tenancy.

Common mistakes

  1. Incomplete Information: Failing to fill out all required fields can lead to delays or complications. Ensure that every section is addressed, including tenant names and rental dates.

  2. Missing Authorization: Forgetting to include the tenant's signature can result in the inability to release information. Always verify that the authorization section is properly signed and dated.

  3. Ambiguous Responses: Providing vague answers can create confusion. For example, instead of stating "sometimes" for on-time payments, specify the exact number of late payments.

  4. Neglecting to Include Contact Information: Not providing a phone number or title for the person giving the information can hinder follow-up communications. Always ensure that this information is clearly stated.

  5. Overlooking Comments on Tenant Behavior: Failing to elaborate on complaints or rule violations can lead to an incomplete picture of the tenant's history. Take the time to provide detailed explanations where necessary.

  6. Ignoring the Security Deposit Section: Not addressing the return of the security deposit can be a significant oversight. If the deposit was not returned, be prepared to explain the reasons clearly.

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