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Document Sample

DAILY ACTIVITY REPORT

SECURITY REPORT FORM

SITE NAME

DATE

SECURITY OFFICER NAME

DAY / SWING / GRAVE

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

APPROXIMATE TIME OF SHIFT

SECURITY OFFICER MUST LOG EACH PATROL,SECURITY CHECK AND ALL PERTAINING INFORMATION

SECURITY OFFICER IS TO REPORT FIRE,VANDALISM,& THEFT TO THE POLICE. SUPERVISOR MUST BE IMMEDIATELY NOTIFIED.

SECURITY OFFICER SIGNATURE

PAGE

 

OF

DATE____________

Document Information

Fact Name Description
Form Purpose The Security Guard Daily Report Sample form is designed to document daily activities, incidents, and observations made by security officers during their shifts.
Mandatory Reporting Security officers are required to report incidents such as fire, vandalism, and theft to the police and notify their supervisor immediately.
Shift Logging Officers must log each patrol and security check, detailing the approximate time of their shifts and any relevant information.
Signature Requirement The form must be signed by the security officer at the end of their report, confirming the accuracy of the logged information.

Security Guard Daily Report Sample - Usage Guidelines

Filling out the Security Guard Daily Report Sample form is essential for maintaining accurate records of daily activities and incidents. This process helps ensure that all relevant information is documented clearly and promptly. Follow these steps to complete the form effectively.

  1. Start by entering the site name at the top of the form.
  2. Next, write the date of the report.
  3. Fill in your security officer name in the designated space.
  4. Select the appropriate shift you worked: Day, Swing, or Grave.
  5. Indicate the day of the week by marking the corresponding box for Sunday through Saturday.
  6. Log the approximate time of your shift in the provided section.
  7. Document each patrol and security check you performed during your shift, including any relevant details.
  8. If you encountered any incidents such as fire, vandalism, or theft, make sure to note these occurrences. Remember to report them to the police and notify your supervisor immediately.
  9. Finally, sign the form in the security officer signature section and include the date of your signature.

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Dos and Don'ts

When filling out the Security Guard Daily Report Sample form, there are several important guidelines to follow. Below is a list of things to do and avoid.

  • Do fill in all required fields accurately, including site name and date.
  • Do clearly document each patrol and security check with precise times.
  • Do report any incidents of fire, vandalism, or theft immediately.
  • Do notify your supervisor as soon as an incident occurs.
  • Do sign the report to confirm its accuracy and completeness.
  • Don't leave any sections blank unless specified as optional.
  • Don't use vague language when describing incidents or activities.
  • Don't forget to include the approximate time of your shift.
  • Don't alter or falsify any information on the report.
  • Don't submit the report without a thorough review for errors.

Common mistakes

  1. Neglecting to include the site name: Failing to specify the location can lead to confusion about where the report pertains.

  2. Omitting the date: Without the date, it's difficult to track incidents and activities over time.

  3. Not specifying the shift: Indicating whether the shift is day, swing, or grave is essential for accurate record-keeping.

  4. Forgetting to log patrols and checks: Security officers must document each patrol and security check to provide a complete account of their activities.

  5. Failing to report incidents: Incidents like fire, vandalism, or theft should be reported to the police and supervisors immediately. Skipping this step can lead to serious consequences.

  6. Not signing the report: The security officer's signature is crucial for accountability and validation of the report.

Get Security Guard Daily Report Sample PDF