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SAMPLE ROOF CERTIFICATION
(CERTIFICATION MUST BE ON A LICENSED ROOFING CONTRACTOR’S LETTERHEAD OR INVOICE AND MUST CONTAIN THE CONTRACTOR’S NAME,
ADDRESS, TELEPHONE NUMSER, LICENSE NUMBER, AND WORDlNG THAT THE
ROOF IS CERTIFIED OR WARRANTEED OR GUARANTEED TO BE MOISTURE PROOF FOR A MINIMUM OF TWO YEARS.)
XYZ Roofing Contractors
1234 Main Street
Anytown, State 00000
State Roofing License Number #00012345
CERTIFICATION
Re: [Address of Subject Property)
Based upon the inspection of a qualified roofer employed by this firm and upon his recommendation, roof inspection and/or repairs have been completed in a workmanlike manner at the above certification address.
Upon completing inspection and/or repairs, roof covering is deemed in satisfactory condition with no evidence of leaks.
Roof inspections are accomplished by observing visible elements while walking over roof surface. The inspector is concerned only with what he can see at that time.
I hereby certify that I have no interest present or prospective in the property, buyer, lender, or other party involved in this transaction.
This roof is certified (or warranted or guaranteed) to be moisture proof (or water tight) for two (2) years. Severe weather and unforeseen problems such as leakage caused by foot traffic on the roof cover, natural disaster, skylights, solar or other types of heat/cool units are not covered by this certification. It does not apply to any patio covers or porches attached to the home, only livable area.
DATE:
BY:
TITLE:
Sample Roof Certification 0I/13/w
Document Information
| Fact Name | Details |
|---|---|
| Certification Requirements | The Sample Roof Certification must be on the letterhead or invoice of a licensed roofing contractor. It must include the contractor’s name, address, telephone number, license number, and a statement that the roof is certified to be moisture proof for a minimum of two years. |
| Inspection Process | A qualified roofer conducts the inspection. This process involves visually examining the roof while walking over its surface. The inspector only assesses what is visible at the time of inspection. |
| Exclusions | The certification does not cover damages caused by severe weather, foot traffic, natural disasters, or issues related to skylights and HVAC units. Additionally, it does not apply to patio covers or porches. |
| Governing Law | The certification must comply with state-specific roofing laws, which may vary by state. It is essential to check local regulations for any additional requirements. |
Sample Roof Certification - Usage Guidelines
Filling out the Sample Roof Certification form requires careful attention to detail. This form serves as a formal declaration from a licensed roofing contractor regarding the condition and warranty of a roof. To ensure accuracy and compliance, follow the steps outlined below.
- Begin by obtaining a blank Sample Roof Certification form.
- Ensure that the form is printed on the roofing contractor's official letterhead or invoice.
- At the top of the form, write the contractor’s name, address, and telephone number.
- Include the state roofing license number in the designated area.
- In the certification section, specify the address of the subject property being certified.
- State that the roof inspection and/or repairs have been completed in a workmanlike manner.
- Indicate that the roof covering is in satisfactory condition with no evidence of leaks.
- Clarify that the inspection was based on visible elements observed while walking over the roof surface.
- Certify that there is no present or prospective interest in the property, buyer, lender, or other parties involved.
- Clearly state that the roof is certified to be moisture proof or water tight for a minimum of two years.
- Note any exclusions, such as severe weather impacts or issues related to foot traffic.
- Enter the date of certification in the specified area.
- Sign the form with the contractor's name and title.
Once the form is completed, it is crucial to provide a copy to the relevant parties involved in the transaction. This ensures that everyone has access to the certification, which can be an important document for future reference.
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Dos and Don'ts
When filling out the Sample Roof Certification form, follow these guidelines to ensure accuracy and compliance.
- Use licensed contractor letterhead. The certification must be on official letterhead or invoice.
- Include all required information. Ensure the contractor’s name, address, telephone number, and license number are present.
- Clearly state the certification. Use wording that indicates the roof is certified, warranted, or guaranteed to be moisture proof for at least two years.
- Inspect the roof thoroughly. Ensure a qualified roofer conducts a complete inspection before certifying.
- Document the property address. Clearly specify the address of the subject property in the certification.
- Maintain objectivity. Certify that you have no interest in the property or parties involved.
- Specify the inspection limitations. Note that the inspection only covers visible elements and does not account for hidden issues.
- Exclude certain areas from the certification. Clarify that the certification does not apply to patio covers or porches.
- Sign and date the form. Include the date and the name and title of the person certifying.
- Keep a copy for your records. Retain a copy of the completed certification for future reference.
Avoid these common mistakes when filling out the form:
- Do not use unofficial letterhead.
- Do not omit any required contact information.
- Do not use vague language regarding the certification.
- Do not certify without a proper inspection.
- Do not forget to include the property address.
- Do not have a conflict of interest.
- Do not ignore the limitations of the inspection.
- Do not include areas that are not covered by the certification.
- Do not forget to sign and date the certification.
- Do not discard the original copy of the form.
Common mistakes
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Not using the correct letterhead or invoice. The certification must be on a licensed roofing contractor’s letterhead or invoice. Failing to do so can render the certification invalid.
-
Omitting essential contact information. The contractor's name, address, telephone number, and license number must all be included. Missing any of these details can lead to confusion and potential disputes.
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Failing to specify the property address. The certification must clearly state the address of the subject property. Without this information, the certification may not be applicable to the intended property.
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Neglecting to include the certification wording. The document must explicitly state that the roof is certified, warranted, or guaranteed to be moisture proof for a minimum of two years. If this language is missing, the certification lacks clarity.
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Ignoring the limitations of the certification. The form must mention that severe weather and unforeseen problems are not covered. Failing to include these limitations can lead to misunderstandings regarding the certification's scope.
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Not signing or dating the certification. The document must be signed and dated by the contractor. Without a signature or date, the certification may not be considered valid.