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Fill in a Valid Roof Inspection Form

The Roof Inspection Form is a crucial document used to assess the condition and safety of residential roofing systems. This form captures essential information such as inspection dates, structure details, and maintenance history, ensuring that any issues are identified and addressed promptly. By utilizing this form, homeowners and contractors can work together to maintain the integrity of the roof, ultimately protecting the property and its occupants.

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Residential Roof Inspection Form

Inspection Date:		Inspector:

Structure Information

Structure ID:			Used For:

Job No.:			Year Roof Applied:

Structure Description:	Permanent	Temporary	Building Type:	Single-family	Apartments
				Multi-family	Other:



Resident Key Contact Name:			Owner/Mgr. Contact (if
Resident Key Contact Name:			Owner/Mgr. Contact (if
			different):


Structure Address:			Owner/Mgr. Phone:


Structure City/ST/Zip			Owner/Mgr. E-Mail:
Structure City/ST/Zip			Owner/Mgr. E-Mail:

Roofing Company Contact Information

Roofing Contractor Company:		Roofing Co. Address:

Roofing Company Contact:		Roofing Co. City/ST/ZIP:


Roofing Company Phone:		Roofing Co. E-Mail:
Roofing Company Phone:		Roofing Co. E-Mail:

Previous Maintenance and Repair Work

(Briefly describe membrane and flashing work done, including dates and who did the work)

Date of Last Inspection:

Is the Roof guaranteed?

Yes - Attach copy of guarantee to this record

Has occupancy or use of the building changed since last inspection?

Yes - Describe:

Have any changes, additions or new penetrations been made to roof since last inspection?

Yes - Describe:

Has there been leakage? No

Yes - Describe Conditions:

Light Rain

Heavy Rain

Wind

Leaks Continuously

Other:

Were emergency repairs performed? No

Yes - Describe:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 1

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

	Interior

	Roof Deck

A1	Corrosion

A2	Spalling (chipping or crumbling)

A3	Cracking
A3	Cracking

A4	Buckling
A4	Buckling

A5	Sagging
A5	Sagging


A6	Open Joints
A6	Open Joints


A7	General Deck Condition
A7	General Deck Condition


A8	Stains/Drips
A8	Stains/Drips



A100	Other:


	Walls

B1	Movement

B2	Settling

B3	Cracks

B4	Spalling (chipping or crumbling)


B5	Paint Peeling

B6	Water Stains

B100	Other:


	Exterior

	Walls

C1	Deteriorated Mortar Joints

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 2

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Settlement Cracks

Stains

Efflorescence

Windows

Fascia Displaced

Metal Flashings

Counter Flashing

Loose/Missing Fasteners

Loose/Displaced Metal

Deformed Metal

Corrosion

Sealant Joints

Punctures

E100

Other:

Drains/Downspouts

Strainers/Clamping Ring

Clear of Debris

Flashing

Overall Cleanliness

Gutter Anchors

Drains/Downspouts

Gutter General Condition

L100

Other:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 3

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Penetrations

General

Pitch Pocket Sealant

Loose Flashing

Drawbands

K100

Other:

Conduit or Pipe

Sagging

Supports Moving

Joints

Corrosion

N100

Other:

Membrane/Shingle

General

Discoloration

Coating/Surfacing

Cracking

Wrinkles

Punctures

Delamination

O10

Alligatoring

O11

Granule Adhesion

O12

Standing Water

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 4

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

O13	Vandalism
O13	Vandalism


O14	Foot Traffic Damage
O14	Foot Traffic Damage


O17	Mechanical Damage


O18	Exposed Felt/Deck
O18	Exposed Felt/Deck


O19	Hail Damage
O19	Hail Damage



O100	Other:


	Miscellaneous

R1	Antennas
R1	Antennas


R2	Guy Wires
R2	Guy Wires


R3	Ice or Icicles
R3	Ice or Icicles

R4	Oil Deposits


R5	Surface Contamination
R5	Surface Contamination


R6	Soft Areas
R6	Soft Areas


R7	Vandalism


R8	Vegetative Growth


R100	Other:



	Photographic Record

U1	Film/Digital Photograpy


U2	Video
U2	Video


U100	Other:

*Mark all items with the appropriate code on the roof plan grid. Keep copies of inspection forms and photographic or other evidence with the Roof Historical Record.

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 5

Document Information

Fact Name	Details
Inspection Date	The date when the roof inspection is conducted must be recorded on the form.
Inspector Information	The name of the inspector performing the roof inspection is required.
Structure Description	The form requires details about the structure, including whether it is permanent or temporary.
Roofing Company Contact	Contact details of the roofing contractor must be included for follow-up and accountability.
Previous Maintenance	A brief history of prior maintenance and repairs should be documented, including dates and service providers.
Leakage History	The form assesses whether there has been any leakage and requires descriptions of conditions.
Emergency Repairs	It is essential to note if any emergency repairs were performed since the last inspection.
Condition Codes	Inspectors must use specific codes (G, F, P) to indicate the condition of various roof components.
State-Specific Forms	In some states, the form may be governed by local building codes or regulations regarding roof inspections.

Roof Inspection - Usage Guidelines

Filling out the Roof Inspection form is essential for maintaining accurate records of the roof's condition. Following these steps will help ensure that all necessary information is captured clearly and effectively.

Enter the Inspection Date at the top of the form.
Fill in the Inspector name.
Provide Structure Information including Structure ID, purpose, Job No., year roof was applied, and a description of the structure.
Select the Building Type from the options provided.
Complete the Resident Key Contact Name and the Owner/Manager Contact if different.
Fill in the Structure Address, Owner/Manager Phone, and City/ST/Zip.
Provide the Owner/Manager E-Mail.
Enter the Roofing Contractor Company name and address.
Fill in the Roofing Company Contact, City/ST/ZIP, Phone, and E-Mail.
Describe any Previous Maintenance and Repair Work that has been done.
Record the Date of Last Inspection.
Indicate if the roof is guaranteed and attach a copy if applicable.
Answer whether the occupancy or use of the building has changed since the last inspection.
Note if any changes, additions, or new penetrations have been made to the roof.
Indicate if there has been any leakage and describe the conditions.
State whether emergency repairs were performed and provide details.
Assess the Code Condition for various locations on the roof, marking G, F, or P as appropriate.
Complete the Photographic Record section if applicable.

Once you have filled out the form, keep a copy for your records. Ensure that any photographic evidence is stored with the Roof Historical Record to maintain a comprehensive overview of the roof's condition over time.

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Dos and Don'ts

When filling out the Roof Inspection form, keep these tips in mind:

Double-check all structure information for accuracy.
Provide clear descriptions of previous maintenance and repairs.
Indicate any changes in occupancy or use since the last inspection.
Document all leakage conditions thoroughly.
Attach copies of any guarantees related to the roof.
Ensure all contact information for the roofing company is complete.
Use the correct codes (G, F, P) for the condition of the roof components.
Take photographs to support your findings.
Keep a copy of the filled form for your records.

Avoid these common mistakes:

Don't leave any sections blank; fill out every part of the form.
Avoid using vague language; be specific in your descriptions.
Don't forget to note the date of the last inspection.
Do not overlook minor issues; they can indicate bigger problems.
Refrain from using technical jargon that might confuse others.
Don’t neglect to check for emergency repairs that may have been performed.
Do not submit the form without reviewing it for errors.
Don’t forget to include your contact information for follow-up.
Never assume that the inspector will know what you mean; clarity is key.

Common mistakes

Failing to provide accurate structure information. Ensure that the Structure ID, Job No., and Year Roof Applied are filled out correctly.
Neglecting to include contact information for both the owner/manager and the roofing contractor. This can lead to communication issues later.
Omitting details about previous maintenance and repairs. This information is crucial for understanding the roof's history and condition.
Not indicating whether the roof is guaranteed. If there is a guarantee, a copy should be attached to the form.
Forgetting to describe any changes or new penetrations made to the roof since the last inspection. This can impact the roof's integrity.
Failing to report any leakage issues. Be specific about the conditions during leaks, such as weather factors.
Not marking items with the appropriate condition codes. Properly categorizing conditions as Good, Fair, or Poor is essential for accurate assessment.

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