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Recommendation Letter Template

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Date]

[Recipient's Name]

[Recipient's Position]

[Recipient's Company/Organization]

[Recipient's Address]

[City, State, Zip Code]

Dear [Recipient's Name],

I am writing to recommend [Candidate’s Name] for [specific opportunity, position, or program] at [Recipient's Company/Organization]. Having worked with [Candidate's Name] for [duration], I have observed their [describe relevant skills, qualities, and experiences].

During the time [he/she/they] spent with us, [Candidate’s Name] demonstrated the following attributes:

  • Ability to [specific skill or quality].
  • Strong work ethic and commitment to [specific goal or project].
  • Effective communication and teamwork skills.
  • Adaptability in challenging situations.

[Candidate's Name] contributed to [specific project or task]. This experience not only showcased [his/her/their] capabilities but also [describe any notable achievements or results].

I believe that [Candidate's Name] will bring [his/her/their] dedication and expertise to [Recipient's Company/Organization]. I wholeheartedly endorse [him/her/them] for this opportunity, confident that [he/she/they] will exceed your expectations.

If you require any additional information, please do not hesitate to contact me at [your phone number] or [your email address]. Thank you for considering this application.

Sincerely,

[Your Signature (if sending a hard copy)]

[Your Printed Name]

Recommendation Letter Document Categories

Form Data

Fact Name Description
Purpose A recommendation letter is used to endorse an individual's skills, character, and qualifications for a specific opportunity, such as a job, academic program, or volunteer position.
Format Typically, a recommendation letter is structured with a formal greeting, an introduction of the writer, a detailed body discussing the individual's strengths, and a closing statement.
Length Most recommendation letters are one to two pages long, providing enough space to cover essential points without overwhelming the reader.
Confidentiality Some recommendation letters may be confidential, meaning the individual being recommended may not see the content, depending on the requester's preferences.
State-Specific Considerations In some states, such as California, there are laws governing the use of recommendation letters in employment, ensuring that they do not include discriminatory information.

Recommendation Letter - Usage Guidelines

After obtaining the Recommendation Letter form, you will need to complete it accurately to ensure it meets the requirements of the intended recipient. Follow these steps to fill out the form properly.

  1. Start by entering the date at the top of the form. This should be the date you are completing the form.
  2. Provide your full name in the designated section. Make sure to include any relevant titles or degrees.
  3. Next, fill in your contact information, including your phone number and email address. This allows the recipient to reach you if they have questions.
  4. In the section for the recipient's name, write the full name of the person or organization to whom the recommendation is addressed.
  5. Include the recipient's contact information. This typically consists of their address, phone number, and email address.
  6. Now, describe your relationship with the individual for whom you are writing the recommendation. Be specific about how long you have known them and in what capacity.
  7. Provide a detailed assessment of the individual's skills, achievements, and character. Use specific examples to support your statements.
  8. Conclude the letter with a strong endorsement. Clearly state your recommendation and express confidence in the individual’s abilities.
  9. Finally, sign the letter at the bottom. If required, print your name beneath your signature.

Once the form is filled out, review it for accuracy and completeness. Ensure that all necessary information is included before submitting it to the intended recipient.

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Dos and Don'ts

When filling out a Recommendation Letter form, it’s important to follow certain guidelines. Here’s a list of things you should and shouldn't do:

  • Do provide specific examples of the person's skills and achievements.
  • Don't use generic phrases that don't add value.
  • Do maintain a positive and supportive tone throughout the letter.
  • Don't include irrelevant personal information about the individual.
  • Do proofread your letter for spelling and grammar errors.
  • Don't rush through the process; take your time to write a thoughtful letter.
  • Do follow any specific guidelines provided in the form.
  • Don't forget to include your contact information for follow-up questions.

Common mistakes

  1. Neglecting to provide specific examples: Many individuals fail to include concrete instances that illustrate the candidate's strengths. General statements do not convey the candidate's abilities effectively.

  2. Using overly formal language: Some people opt for complex vocabulary and convoluted sentences. This can obscure the message and make the letter less relatable.

  3. Focusing solely on achievements: While accomplishments are important, neglecting personal qualities can create an incomplete picture of the candidate.

  4. Not tailoring the letter to the specific opportunity: A generic recommendation letter lacks impact. It's essential to align the content with the requirements of the position or program.

  5. Forgetting to proofread: Spelling and grammatical errors can detract from the credibility of the letter. Careful review is crucial to ensure professionalism.

  6. Omitting contact information: Some recommenders forget to include their phone number or email address. This omission can hinder follow-up communications.

  7. Failing to highlight the relationship: The context of the relationship between the recommender and the candidate is vital. A brief explanation can provide necessary credibility.

  8. Submitting the letter late: Timeliness is critical in the application process. Late submissions can negatively affect the candidate’s chances.

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