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OnehomeownerperlotmayvoteonAssociationbusiness.Anyhomeowner wishingtovotebyproxymustcompletethisform.Thisformmaybegiveneither toaneighborwhowillattendortoanycurrentBoardMemberanytimepriortoa regularorspecialmeetingoftheAssociation.Proxyformsreceivedaftersuch meetingwillnotbeaccepted.

Your(Homeowner)Name:

_____________________________________________________________

YourAddress:

_____________________________________________________________

NumberofVotes :______

!"#

□Iassign_______________________theauthoritytovoteonmybehalf

regardingAssociationmatters.

□IassigntheLakePointeAssociationBoardofDirectorstheauthoritytovote onmybehalfregardingAssociationmatters.

YourSignature:

_____________________________________________________________

Date:___________

Document Information

Fact Name Description
Eligibility to Vote Only one homeowner per lot may vote on Association business, ensuring that each property has a single representative voice.
Proxy Requirement Homeowners wishing to vote by proxy must complete the designated proxy form prior to the meeting.
Submission Options The completed form can be given to a neighbor attending the meeting or to any current Board Member.
Deadline for Submission Proxy forms must be submitted before the regular or special meeting. Any forms received after the meeting will not be accepted.
Authority Assignment Homeowners can assign voting authority to either a designated neighbor or the Lake Pointe Association Board of Directors.
Signature Requirement The homeowner must sign the proxy form to validate it, confirming their intent to assign voting rights.
Governing Law Proxy voting for homeowners associations is governed by state-specific laws, which vary by state. For example, in California, it is governed by the Davis-Stirling Common Interest Development Act.

Homeowners Association Proxy - Usage Guidelines

Completing the Homeowners Association Proxy form is a straightforward process that allows homeowners to delegate their voting rights to another individual. This can be particularly useful if a homeowner is unable to attend a meeting but still wishes to have their voice heard in association matters. The following steps will guide you through filling out the form correctly.

  1. Begin by writing your name in the designated space labeled "Your (Homeowner) Name."
  2. Next, fill in your address in the "Your Address" section.
  3. Indicate the number of votes you have by writing that number in the "Number of Votes" box.
  4. Choose one of the two options for assigning your voting authority:
    • If you wish to assign a neighbor, check the box next to "I assign" and fill in the name of the individual you are designating.
    • If you prefer to assign the authority to the Lake Pointe Association Board of Directors, check the corresponding box.
  5. Sign the form in the space provided for "Your Signature."
  6. Finally, write the date on which you are completing the form in the "Date" section.

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Dos and Don'ts

When filling out the Homeowners Association Proxy form, it’s important to follow certain guidelines to ensure your vote counts. Here’s a list of things you should and shouldn’t do:

  • Do complete the form clearly and legibly.
  • Do provide your full name and address as required.
  • Do specify the number of votes you are assigning.
  • Do choose a trusted neighbor or board member to act on your behalf.
  • Don't submit the form after the meeting has started.
  • Don't leave any sections blank; incomplete forms may be rejected.
  • Don't assign your proxy to someone who is not a homeowner.
  • Don't forget to sign and date the form before submission.

Common mistakes

Here are eight common mistakes people make when filling out the Homeowners Association Proxy form:

  1. Failing to provide their name and address clearly.
  2. Not indicating the number of votes they are entitled to.
  3. Leaving the section for assigning a proxy blank.
  4. Not signing the form, which renders it invalid.
  5. Failing to date the form, leading to potential confusion about its validity.
  6. Submitting the form after the designated cut-off time for proxy submissions.
  7. Assigning a proxy who is not a neighbor or a current Board Member.
  8. Not understanding the implications of the proxy assignment, leading to unintended decisions.

Attention to detail is crucial when completing this form. Ensure all sections are filled out accurately to avoid issues during the voting process.

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