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Document Information

Fact Name Fact Details
Form Title Army Reserve Record of Individual Performance of Reserve Duty Training
Governing Regulation AR 140-185 governs the use of this form.
Preparation Deadline Prepare the form by the last day of each duty month.
Submission Recipients Submit to appropriate pay channels or the Army Human Resources Command (AHRC).
Types of Duties Covers Reserve Training outside normal Inactive Duty Training (IDT) battle assembly.
Authorized Signatures Signature required from an officer knowledgeable about the duties performed.
Training Documentation Document all training, including location and nature of duties performed.
Retirement Points Earn retirement points based on hours worked, as detailed in AR 140-185.
Form Validity Previous editions of the form are obsolete.
Record Management File the form per AR 25-400-2 and submit to the Soldier's AMHRR.

Da 1380 - Usage Guidelines

Completing the DA 1380 form is essential for documenting individual performance during reserve duty training. After filling out this form, it should be submitted to the appropriate pay channel or the Army Human Resources Command. The following steps outline how to accurately complete the form.

  1. Enter the date in the designated field at the top of the form.
  2. In the FROM section, provide the name of the reporting agency, including the ZIP code.
  3. For the ANNIVERSARY YEAR ENDING DATE, input the date in MM/DD format.
  4. In the TO section, include the full designation and address of the records manager, along with the ZIP code.
  5. Fill in the LAST NAME, FIRST NAME, and MIDDLE INITIAL of the individual.
  6. Provide the GRADE and BRANCH of the individual.
  7. In section 9, check the appropriate box to indicate the type of duties performed.
  8. In Column a, enter the specific date for each duty day, formatted as day, month, and year.
  9. In Column b, list the total number of hours worked for each duty day.
  10. In Column c, indicate whether the duty was paid or non-paid, along with the corresponding retirement points earned.
  11. In Column d, provide details about the location and nature of the duties, training, or instruction performed.
  12. Type the name, grade, and position of the officer who has knowledge of the duties performed.
  13. Have the officer sign the form in the designated signature field.
  14. Finally, ensure the form is submitted to the appropriate channels by the last day of the duty month.

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Dos and Don'ts

When filling out the DA 1380 form, there are important dos and don'ts to keep in mind. This will help ensure accuracy and compliance with regulations.

  • Do prepare the form by the last day of each duty month.
  • Do enter the complete designation and address of the record manager in Item 4.
  • Do check the appropriate block in Item 9 to indicate the type of duty performed.
  • Do provide accurate dates and hours for each duty performed in the designated columns.
  • Do ensure the responsible officer signs the form to verify the duties.
  • Don't leave any required fields blank; all items must be completed.
  • Don't submit the form without verifying that all information is accurate.
  • Don't forget to file the form according to AR 25-400-2 after validation.
  • Don't use outdated editions of the form; always use the latest version.

Common mistakes

  1. Incomplete Information: Failing to fill out all required fields can lead to delays or rejections. Every section, from the reporting agency to the individual's assigned organization, must be completed thoroughly.

  2. Incorrect Dates: Entering the wrong date format or incorrect anniversary year ending date can cause confusion. Always use the MM/DD format as specified in the instructions.

  3. Missing Signatures: The form requires the signature of an officer who has knowledge of the duties performed. Omitting this crucial signature can render the form invalid.

  4. Improper Duty Classification: Not checking the appropriate box for the type of duties performed can lead to misclassification. Ensure that the correct duty type is selected to reflect the actual training or instruction.

  5. Inaccurate Hours Reporting: Reporting hours that do not align with the actual training performed can lead to discrepancies. Use the guidelines in Table 2-3 of AR 140-185 to report hours accurately.

  6. Omitting Location Details: Failing to specify the location of duties and the nature of training can result in incomplete records. This information is essential for clarity and verification.

  7. Neglecting to Cite Authorization: Not citing the appropriate documentary authority can lead to issues with validation. Always reference the authorization as listed in Table 2-3 of AR 140-185.

  8. Incorrect Submission Channels: Submitting the form to the wrong pay channel or failing to meet submission deadlines can delay processing. Ensure that the form is submitted to either DFAS or AHRC as applicable.

  9. Failure to Retain Copies: Not keeping a copy of the submitted form for personal records can create challenges in tracking submissions or verifying points earned later. Always retain a copy for your records.

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