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Fill in a Valid Bill of Lading with a Supplement Form

The Bill of Lading with a Supplement form serves as a crucial document in the shipping and transportation industry. It outlines the terms of the shipment, including details about the goods, the parties involved, and any additional conditions. Understanding this form is essential for ensuring compliance and facilitating smooth transactions between shippers and carriers.

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Document Sample

Date:	BILL OF LADING		Page 1 of ______
SHIP FROM
Name:		Bill of Lading Number:__________________
Address:
City/State/Zip:			B A R C O D E S P A C E
SID#:	FOB: o
SHIP TO		CARRIER NAME: _________________________________

Name:	Location #:____
Address:
City/State/Zip:
CID#:	FOB:	o

THIRD PARTY FREIGHT CHARGES BILL TO:

Name:

Address:

City/State/Zip:

SPECIAL INSTRUCTIONS:

Trailer number:

Seal number(s):

SCAC:

Pro number:

B A R C O D E S P A C E

Freight Charge Terms:

Prepaid ________

Collect _______ 3rd Party ______

oMaster Bill of Lading: with attached

(check box) underlying Bills of Lading

CUSTOMER ORDER NUMBER

# PKGS

CUSTOMER ORDER INFORMATION
WEIGHT	PALLET/SLIP	ADDITIONAL SHIPPER INFO
	Y OR N

GRAND TOTAL

CARRIER INFORMATION

HANDLING UNIT		PACKAGE

QTY	TYPE	QTY	TYPE

WEIGHT

H.M.

(X)

COMMODITY DESCRIPTION

Commodities requiring special or additional care or attention in handling or stowing must be

so marked and packaged as to ensure safe transportation with ordinary care.

LTL ONLY

NMFC #	CLASS

R E C E I V I N G

S T A M P S P A C E

GRAND TOTAL

Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or	COD Amount: $____________________
declared value of the property as follows:	COD Amount: $____________________
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding	Fee Terms: Collect: ¨	Prepaid: o
__________________ per ___________________.”	Customer check acceptable: o

NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C. - 14706(c)(1)(A) and (B).

RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.

The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.

_______________________________________Shipper Signature

SHIPPER SIGNATURE / DATE

This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.

Trailer Loaded: Freight Counted:

p By Shipper p By Shipper

p By Driver p By Driver/pallets said to contain

pBy Driver/Pieces

CARRIER SIGNATURE / PICKUP DATE

Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.

SUPPLEMENT TO THE BILL OF LADING Page _________

Bill of Lading Number: __________________

CUSTOMER ORDER INFORMATION

CUSTOMER ORDER NUMBER # PKGS WEIGHT

PALLET/SLIP

Y OR N

ADDITIONAL SHIPPER INFO

PAGE SUBTOTAL

CARRIER INFORMATION

HANDLING UNIT	PACKAGE

QTY TYPE	QTY TYPE

WEIGHT

H.M.

(X)

COMMODITY DESCRIPTION

Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.

LTL ONLY

NMFC #

CLASS

PAGE SUBTOTAL

Document Information

Fact Name	Description
Definition	A Bill of Lading is a document issued by a carrier to acknowledge receipt of cargo for shipment.
Purpose	It serves as a contract between the shipper and the carrier, detailing the terms of transportation.
Types	There are various types of Bills of Lading, including straight, order, and bearer forms, each serving different purposes.
Governing Laws	In the United States, the Uniform Commercial Code (UCC) governs Bills of Lading, with specific state laws also applicable.

Bill of Lading with a Supplement - Usage Guidelines

After gathering all necessary information, the next step is to accurately fill out the Bill of Lading with a Supplement form. This form is essential for documenting the shipment details and ensuring that all parties involved have a clear understanding of the transaction.

Begin by entering the date of the shipment at the top of the form.
Fill in the name and address of the shipper in the designated section.
Provide the name and address of the consignee, who will receive the shipment.
Indicate the origin and destination points for the shipment.
List the details of the goods being shipped, including quantity, description, and weight.
Include any special instructions or handling requirements if applicable.
Sign and date the form where indicated to confirm the information provided is accurate.
Attach any additional documents or supplements as necessary.

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Dos and Don'ts

When filling out the Bill of Lading with a Supplement form, attention to detail is crucial. This document serves as a contract between the shipper and the carrier, and accuracy is paramount. Here are some important dos and don’ts to keep in mind:

Do ensure that all information is complete and accurate. Double-check names, addresses, and descriptions of goods.
Do use clear and legible handwriting or type the information to avoid misunderstandings.
Do specify the correct number of packages and their weight to prevent discrepancies during shipping.
Do include any special handling instructions if the goods require specific care.
Don't leave any fields blank. If a section does not apply, indicate that with "N/A" to avoid confusion.
Don't make any alterations or corrections without initialing them. This can lead to disputes later on.
Don't forget to keep a copy of the completed Bill of Lading for your records. This can be vital for tracking and claims.

Common mistakes

Neglecting to include all necessary details: Failing to provide complete information about the shipment, such as the origin, destination, and description of the goods, can lead to delays and complications.
Incorrectly identifying the consignee: Listing the wrong recipient or providing incomplete contact information can result in lost shipments and confusion.
Forgetting to sign the document: A Bill of Lading without a signature is not legally binding. Always ensure that the responsible party signs the form before submission.
Using vague descriptions of the goods: Describing items in a general manner can lead to misunderstandings. Be specific about the contents, including weight and dimensions.
Omitting special instructions: If there are specific handling requirements, such as temperature control or fragile items, these should be clearly noted to prevent damage during transport.
Not checking for accuracy: Mistakes can occur easily. Always double-check the information entered for typos or inaccuracies before finalizing the document.
Ignoring the terms and conditions: Familiarizing oneself with the terms and conditions associated with the Bill of Lading is crucial. Ignoring these can lead to unexpected liabilities.
Failing to keep copies: It is essential to retain copies of the Bill of Lading for your records. This documentation can be critical in case of disputes or claims.
Not using the correct version of the form: Ensure that you are using the most up-to-date version of the Bill of Lading with a Supplement form. Outdated forms may not be accepted.
Overlooking insurance options: Not considering insurance for the shipment can be a costly mistake. Evaluate the value of the goods and decide if additional coverage is necessary.

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